Host Encounter At Your School!

A step by step process to bring Encounter to your school

This is a short video for you, and whoever is approving Encounter, to watch so you can get an idea of what it looks like to host the Encounter Tour at your church.

Step 1: Watch This Video

Step 2: Review Our Hosting Expectations

Below is a list of expectations that we have if you were to agree to host our team. If the prospect of hosting us seems too large for your community to handle, that’s ok! We would love to talk with you and discuss other options on how we can partner with your school.

Typical Day-Of Schedule

Morning Show

6:45 AM Arrive at location
7:00 - 9:00 Unload, set up for the show
9:15 - 9:45 Soundcheck/ band rehearsal
9:45 Doors open
10:00 Start the production
11:30 Show is done,
mingle and minister
12:00 Lunch
12:30 - 1:30 Tear down, pack up
1:30 PM Leave Facility

Evening Show

2:00 PM Arrive at location
2:00 - 2:30 Prayer and intercession
2:30 - 5:30 Unload, set up for the show
5:30 - 6:00 Sound check/ band rehearsal
6:00 Dinner
6:30 Doors open
7:00 Start the production
8:30 Show is done,
mingle and minister
9:00 - 10:00 Tear down, pack up
10:00 PM Head to accommodations

General Expectations

Meals

  • Depending on the timing of the show we ask that the school would provide either a breakfast or a lunch before or after the show time. We also ask that the meals would be nutritional - you can imagine how much fast food we eat on the road! A home-cooked meal goes a long way for our team!

  • **Note: Please look at the team breakdown below for allergies when planning meals.

Hour and a half performance and ministry time.

  • Our show takes an hour and a half from start to finish. This includes a short introduction, the Encounter production, ministry time, and worship at the end. Depending on time constraints we may be able to shorten the performance if needed.

A love offering

  • We offer Encounter as a free performance. Countless hours and dollars have been spent refining this performance - all in faith that God will provide a way for it to reach the nations! We ask that you would be willing to give a love offering to our team at the end of the night so that we can keep doing what we are doing!

Facility Space

Performance space specs

  • Our ideal stage dimensions are 40 feet wide, 20 feet high and 25 feet deep, however, our set is modular and can be altered to fit most spaces. If your facility cannot meet these requirements, please connect with us and we can find a solution together.

Power

  • For all of our audio, video, and lighting we require 10 dedicated

    15 amp circuits.

Storage for gear

  • We ask that you would have ready a space for us to store our empty cases and equipment. We travel with enough gear to fill a 20 foot box truck. We understand some hosts may not be able to do this - and in this case we will store our equipment in our truck. 

Room for our personal belongings

  • We ask that you provide a room for our team’s personal belongings. 

Clear the stage

  • We will be traveling fully equipped to set up and perform our entire show. This includes an entire sound and lighting system. We ask that you would kindly clear your stage or the area that we will be performing in so we can set up in a timely manner. 

Team Breakdown

(For housing and meals)

Housing Summary
6 single guys, 18 single girls, 1 family of 6 (hotel), 1 Couple of 2
Single guys: 1 Dust allergy, 1 Horse allergy, 2 cat and dog allergies
Single girls: 2 cat allergies, 1 Cow Allergy, 1 Grass Allergy

Meal Summary
Total of 32 People: 8 Men, 20 Women, 4 Children

2 Lactose Intolernce, 1 Low wheat tolerance,
1 Vegetarian

Helpful meals to accommodate a large group and accommodate allergies:

  • Tacos/burritos with ground beef

  • BBQ pulled pork, potatoes, veggies

  • Pasta dinners with meat sauce/toppings on the side & gluten free pasta

  • Sandwiches, gluten free bread and dairy free cheese as an option

  • Chili or soups 

**It’s helpful when meals have sides/options ie. sauces on the side, cheese on the side, vegetables on the side, so people with sensitivities can still eat a majority of the meal

Single Guys: 6 Allergies

Jeremiah Horses, Cats/Dogs (minor)
Henry None
Gustavo None
Micah Palmer None
Gareth Lamy None
Isaiah Dust, Dogs (minor)

Single Girls: 18 Allergies
Liz Kim Cats, dust Alyssa Mini None . Aleah None Aprillia None
Brianna Grass, Cats, Lactose
Camila None
Elizabeth None
Evelyn None
Olivia Ellis None
Tatianna None
Rachel Hodge None
Felicity None
Isabelle Vegetarian
Jamina None
Nadine None
Kassidy None
Tianna Lactose
Hannah Frick Cows

Family: 6 Total Allergies

Jeremy Tunney None
Kandia Tunney Low wheat tolerance
Layna Tunney None
LilliAnne Tunney None
Maycee Tunney None
Maggie Tunney Heavy dairy, peanuts

Couple: 2 Total Allergies

AJ Cole None
Lydia Cole Cats (minor)

Step 3: Respond To Your Encounter Contact

After watching the video and reviewing the expectations, please let us know if your school would like to host the Encounter Tour. If you do not have a contact you can fill out the form below.